CHAPTER ONE:
CLASS ATTENDANCE
REGISTER
Class attendance register is a station record that
must be kept by every school. Class attendance register is a book in which the
presence or absence of student in a school is recorded on a daily basis and if possible
morning and afternoon. Of all the records class attendance register is the most
used. It is the most sensitive and perhaps the most badly kept record in the
school today. A student given admission in the school is supposed to be placed
in a class where he is supposed to be present every school day and to be sure
that he was present the register has to be used. The essence of the attendance
register is that it will enhance teaching and learning in other to monitor the
presence or absence of the student, the teacher has to call the register twice
everyday. Every arm of the classes has its own register containing the name of
the student enrolled in that class according to sex, arranged in alphabetically
and no two classes share common register even if they have come form master.
There is a difference between attendance and
enrollment. Attendance involves physical presence of the student in the class
while enrollment means a number of active students on the list it is possible
for a class to have 45 students on the list while only 30 have been attending
class.
Why teachers bother whether a student attend or not
is because the law establishing education requires that every student attending
school must be recorded in a daily attendance book called register on a daily
basis. As the most valuable asset, the school will want to know their movement.
The school cannot exist without the student. The teacher and the school stand
in loco parents to the students under their care. Whatever happens to the
students during school hour is a responsibility of the school. Therefore, the
school needs to keep track of the student under their care. The register
enables the teacher not only to know the number of the children in the class at
a particular session, but also to understand as well as predict of time. The
teacher is able to know those students who are regular and punctual, those who
are absent themselves frequently and those who come late quite often.
Information generated from the class register is of great use to the teacher
and the school authority in taking administrative decisions relating to the
students. The register is also used to provide needed data especially in a
situation in which giving of grants is tied to population of pupils in the
school.
When the attendance register is properly kept it can
save a school a total embarrassment. If it gets involved in any legal tangles
with the introduction of the continuous assessment system in schools a child is
required to make 85% attendance in other
or to be qualified to take examination information about this can only be
obtained from the class attendance register which the teacher keeps.
The responsibility of the head teacher is for him to
ensure that the class attendance register is well kept and from time to time to
check the marking, these are a provision for his checking the register every
week.
CHAPTER 2
INSTRUCTION TO
THE TEACHER
An attendance register must be kept for each class
in the school
1.
HOW TO MAKE ENTRIES IN CLASS ATTENDANCE REGISTER
a.
The name of
every pupils in the class must be written in the register
b.
In mixed schools
for boys and girls, the names of the boys should be written in black or blue
and arrange in alphabetical order with the surname coming first. The names of
the girls should be written in red also
c.
Other details to
be entered in the register for each pupils include
i.
The admission
number
ii.
The age
iii.
The status
example whether the pupil is a repeater or first time.
iv.
The type of
handicap if any. It could be physical handicap, mental retardation, partial
blindness, dumbness or deafness.
2.
HOW TO MARK THE REGISTER
Attendance marks should
be in the following order / /
i.
Absence should
be marked with zero
ii.
The attendance
register should be closed immediately after the roll call but kept open until
after the end of the first period. Pupils who come during this period of grace
should be marked present in red to indicate that they came late.
iii.
Whenever a
holiday is granted for a period of less than a week, the attendance space
should be cancelled both morning and afternoon of the whole period by drawing
vertical lines through the middle of each space. The purpose for granting the
holiday should always be entered into the log book.
iv.
The register
should be marked every Friday or Monday morning by the headmaster, irrespective
of the number of pupils attending.
3.
HOW TO RECORD SUMMARIES
The daily weekly, half
term and terminal summaries should be calculated and recorded regularly in the
space provided by the end of the day, week or term. These records include;
i.
The daily total
for morning total and afternoon total session and withdrawals.
ii.
The weekly
totals for the morning total and afternoon sessions.
iii.
The number on
roll for boys and girls for the week.
iv.
The percentage
attendance for the week.
v.
Weekly total
attendance for each pupils under weekly totals.
vi.
Total attendance
for each pupil for the first half term and second half term respectively
vii.
Number of time
each pupil was late during the first half term
viii.
Total attendance
for each pupil for the whole term
ix.
Attendance
brought forwards from previous term
x.
Cumulative total
attendance for two terms (at the end of second and third term).
xi.
Total number of
time school was often the each week.
xii.
Total attendance
for each week.
xiii.
Percentage
punctuality for each week.
xiv.
Total attendance
for term, total number of times school was open in term, averages attendance
for term and total attendance for boys and girls
4.
How to compute
percentage attendance:
Averages attendance and
percentage punctuality
a.
Percentage
attendance for the week
i.
Dd morning and
afternoon totals
ii.
Multiply number
on roll by number of time school opened.
iii.
Divide the
result obtained in by that obtained in and multiply by 100.
If morning totals is 77 and afternoon is also 77. 77
+77 =154 and the number on roll=17 and the school was on for that week=10
=154×100=
15400 = 15400 =91%
17 × 10 = 170
b.
Average
attendance for the term
i.
Divide total attendance for the term by the
number of time school was open in the term. Example if total attendance for the
term are 3976 and school opened 112 times then average attendance is
3976
= 35.5
112
c.
Percentage
punctuality for the week
i.
Subtract total
number of time all pupils come late from total attendance of the week.
ii.
Divide remainder
by total attendance and multiply by 100 e.g if total number of times all pupils
that came late was 12 and total attendance was 382 the percentage punctuality
is 382 – 12 =370
iii.
370
× 100 = 37000 = 37000 = 96.9%
370
× 100 = 37000 = 37000 = 96.9%
382 382
PARTS OF CLASS ATTENDANCE REGISTER
S/N
|
Name
|
Administration No
|
Age
|
handicap
|
1
weekending
|
2
weekending
|
||||||||||||||||||||||||||||||||||||||||||||||||||
1
|
Agwu innocent kalu
|
1260
|
9 yrs
|
M
|
M T
W TH F
|
M T
W TH F
|
||||||||||||||||||||||||||||||||||||||||||||||||||
2
|
Benjamin marcus
|
1262
|
9yrs
|
M
|
||||||||||||||||||||||||||||||||||||||||||||||||||||
3
|
Chima Victoria obasi
|
1264
|
9 yrs
|
F
|
||||||||||||||||||||||||||||||||||||||||||||||||||||
4
|
Mark Abigail ogori
|
1270
|
9 yrs
|
F
|
||||||||||||||||||||||||||||||||||||||||||||||||||||
5
|
Okorie rose okereke
|
1275
|
9 yrs
|
F
|
CHAPTER
THREE
REASON FOR
KEEPING CLASS ATTENDANCE REGISTER
1.
The law
governing the school system requires that every school should keep the
attendance register of student enrolled on a daily basis
2.
The register
provides useful information about the students.
3.
They provide
information for parents who may be interested in the general performance of
their children.
4.
The class
attendance register enable the class teacher to understand and predict at the
student behavior and the number of the students in the class
5.
The class
attendance register serves the purpose of providing needed data that may be the
purpose of providing needed data that may be required from time by officials
from the ministry of education and other.
REFERENCES
Idu AP (2003) classroom management and school
organization. Polytechnic publishers Ltd, Owerri-Lagos
Akubue AU (1999) classroom organization and management
A -5 point strategy. Ibadan – Owerri
Duze m and fabulu (1998) Record keeping for teachers
Evans Brother Nigeria publishers Ltd.
Johnson LA and Bany MA (1920) Classroom management.
Theory and skill training London the macmillian co- collier macmillian Ltd
Ellah I. (1999) Topics in History of Nigerian
Education for Colleges of Education. Akins professional Rivers state Omoku.
Edem DA (1982) Introduction to education
Administration in Nigeria New York Brisbane and Toronto Jehuwiley & Sons.
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